American Exposition Services Inc.

What's Included In Your Booth

Back Drape Color: Black

Side Drape Color: Black

Exhibit Hall Carpet:
The ballroom is carpeted . To customize your booth, please visit our Flooring department.

Booth Furnishings:
Each 8'x10' booth will be set using 8' high back drape and 3' high side drape and an identification sign.

Show Dates and Deadlines

Advance Freight Receiving:: Monday, September 23, 2024; 9:00am - 4:00pm
Exhibitor Discount Outreach- Email Blast:: Monday, October 14, 2024
Exhibitor Discount Outreach- Phone Call:: Monday, October 21, 2024

Discount Pricing Deadline:: Friday, October 25, 2024; 5:00pm
Advance Freight Deadline:: Friday, October 25, 2024; 4:00pm


Exhibitor Move-In:: Friday, November 8, 2024; 12:00pm - 4:00pm
Show Hours:: Friday, November 8, 2024; 5:15pm - 7:15pm
Show Hours:: Saturday, November 9, 2024; 11:30am - 2:15pm
Exhibitor Move-Out:: Saturday, November 9. 2024; 2:30pm - 4:30pm

AES will begin returning empty containers after the aisle carpet has been removed or floor protection is laid in the exhibit hall.

Getting Materials to Your Booth

Whether this is your first exhibit experience or you're in the tradeshow hall of fame, AES is here to help with all your shipping and material handling needs. Click here for full Shipping & Material Handling instructions including addresses and shipping labels.

AES will receive and deliver materials to your booth shipped to the following locations:

Advance Shipment to Warehouse

C/O American Exposition Services
OTAC 2024
1341 N Market Blvd, Suite 300
Sacramento CA, 95834

Properly label and send Advance shipments to arrive between Monday, September 23, 2024 and Friday, October 25, 2024.
Warehouse receiving hours are Mon-Fri, 9:00am - 4:00pm, Closed Holidays
Shipments received before or after the advance shipment window will receive a 30% surcharge.
Certified weight tickets must accompany all shipments.
Ship early to avoid delays and save money.
Please note that AES Warehouse will not accept uncrated freight (loose, unskidded machinery and/or pad-wrapped materials), COD shipments, cold storage freight, hazardous materials, or single pieces of freight weighing more than 5,000 lbs. and/or dims larger than 108"H x 93"W.

Shipments Direct to Show Site

Based on the show schedule and facility limitations, Show Site receiving is unavailable for this event. Please send all shipments to the Advanced Warehouse location.

Labor Information

To assist you in planning for your event, we are positive you will appreciate knowing in advance that union labor may be required for certain aspects of your exhibit. Please carefully review the Labor Jurisdictions to determine your labor needs.

Exhibitor Support / FAQs

Please visit FAQs on the main menu for additional information and pro tips about ordering, products and services, shipping and material handling, electrical, and other important topics.

Our goal is to make your exhibitor experience as pain-free as possible. If you have any questions or need special assistance regarding the information provided or the ordering process, please contact Exhibitor Services.

For questions or concerns regarding products and services ordered and/or delivered to your booth, please visit the AES Service Desk at the event or by contacting Exhibitor Support prior to show opening. Your account will be adjusted or the issue resolved at that time. Credits will not be issued after close of show.

Contact Exhibitor Services

916-925-3976
Email Support

OTAC 2024

Venue: Hilton Pasadena

November 8 - 9, 2024