American Exposition Services Inc.

What's Included In Your Booth

Back Drape Color: White

Side Drape Color: White

Aisle Carpet Color: Hall is Carpeted

Exhibit Hall Carpet:
The exhibit hall is carpeted. Please visit our Flooring department to place an order for your booth.

Booth Furnishings:
Each 10'x10' booth will be set using 8' high back drape, 3' high side drape and (1) identification sign.

Show Dates and Deadlines

Advance Freight Receiving:: Monday, February 24, 2025; 9:00am - 4:00pm
Exhibitor Discount Outreach- Email Blast:: Monday, March 17, 2025
Exhibitor Discount Outreach- Phone Call:: Monday, March 24, 2025
Discount Pricing Deadline:: Friday, March 28, 2025; 5:00pm
Advance Freight Deadline:: Friday, March 28, 2025; 4:00pm
Show Site Freight Receiving:: Friday, April 11, 2025; 8:00am - 1:00pm
Exhibitor Move-In:: Friday, April 11, 2025; 8:00am - 3:00pm
Show Hours:: Friday, April 11, 2025; 4:30pm - 6:30pm
Show Hours:: Saturday, April 12, 2025; 11:30am - 6:00pm
Show Hours:: Sunday, April 13, 2025; 9:30am - 2:30pm
Exhibitor Move-Out:: Sunday, April 13, 2025; 2:30pm - 6:30pm
Carrier Check-In Deadline:: Sunday, April 13, 2025; 4:00pm

AES will begin returning empty containers after the aisle carpet has been removed or floor protection is laid in the exhibit hall.

Getting Materials to Your Booth

Whether this is your first exhibit experience or you're in the tradeshow hall of fame, AES is here to help with all your shipping and material handling needs. Click here for full Shipping & Material Handling instructions including addresses and shipping labels.

AES will receive and deliver materials to your booth shipped to the following locations:

Advance Shipment to Warehouse

C/O American Exposition Services
CAAEYC 2025
1341 N. Market Blvd, Suite #300
Sacramento, CA. 95834

Properly label and send Advance shipments to arrive between Monday, February 24, 2025 and Friday, March 28, 2025.
Warehouse receiving hours are Mon-Fri, 9:00am - 4:00pm, Closed Holidays
Shipments received before or after the advance shipment window will receive a 30% surcharge.
Certified weight tickets must accompany all shipments.
Ship early to avoid delays and save money.
Please note that AES Warehouse will not accept uncrated freight (loose, unskidded machinery and/or pad-wrapped materials), COD shipments, cold storage freight, hazardous materials, or single pieces of freight weighing more than 5,000 lbs. and/or dims larger than 108"H x 93"W.

Direct Shipping to Marriott Santa Clara

C/O American Exposition Services
CAAEYC 2025
2700 Mission College Blvd
Santa Clara, CA 95054

Properly label and send Direct shipments to arrive on Friday, April 11, 2025 between the hours of 8:00am - 1:00pm
Shipments arriving outside these days/times may be refused by the facility and/or subject to off-target fees.
Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.
Certified weight tickets must accompany all shipments.
Ensure your driver has the following information to help expedite unloading and delivery to your booth: Show Name, Exhibiting Company, Booth #.

Labor Information

To assist you in planning for your event, we are positive you will appreciate knowing in advance that union labor may be required for certain aspects of your exhibit. Please carefully review the Labor Jurisdictions to determine your labor needs.

Exhibitor Support / FAQs

Please visit FAQs on the main menu for additional information and pro tips about ordering, products and services, shipping and material handling, electrical, and other important topics.

Our goal is to make your exhibitor experience as pain-free as possible. If you have any questions or need special assistance regarding the information provided or the ordering process, please contact Exhibitor Services.

For questions or concerns regarding products and services ordered and/or delivered to your booth, please visit the AES Service Desk at the event or by contacting Exhibitor Support prior to show opening. Your account will be adjusted or the issue resolved at that time. Credits will not be issued after close of show.

Contact Exhibitor Services

916-925-3976
Email Support

CAAEYC Annual Conference & Expo

Venue: Marriott Santa Clara

April 10 - 13, 2025