To assist you in planning for your event, we are positive you will appreciate knowing in advance that union labor may be required for certain aspects of your exhibit. Please carefully review the Labor Jurisdictions to determine your labor needs.

Please visit FAQs on the main menu for additional information and pro tips about ordering, products and services, shipping and material handling, electrical, and other important topics.

Our goal is to make your exhibitor experience as pain-free as possible. If you have any questions or need special assistance regarding the information provided or the ordering process, please contact Exhibitor Services. 

For questions or concerns regarding products and services ordered and/or delivered to your booth, please visit the AES Service Desk at the event or by contacting Exhibitor Support prior to show opening. Your account will be adjusted or the issue resolved at that time. Credits will not be issued after close of show.

Contact Exhibitor Services

  916-925-3976 

  Email Support

Pre-Show Checklist
Labor
- Carefully review the Labor Jurisdictions to determine your labor requirements.
- Refer to the ordering site under Display Labor for straight time and overtime hours.
Show Forms and Labels
- Complete Outbound Shipping paperwork using our supplied forms, and AES will prepare your outbound Material Handling Agreement (MHA) and labels in advance.
- Ensure your carrier is provided with your company name and booth number when arranging exhibit shipping at the close of the show.

During-Show Reminders
On-Site Information
- Please plan to arrive with sufficient time to complete your booth setup.
- Exhibitors supervising AES labor must pick up and release their crew at the Labor Desk.

Move-Out Information
Dismantle and Move-Out Information
- All exhibitor materials must be removed from the exhibit facility by Thursday, October 9, 2025, at 10:00 pm.
- To meet this deadline, all carriers must check in by Thursday, October 9, 2025, at 7:00 pm.
- If your selected carrier fails to arrive on the final move-out day, AES reserves the right to re-route your freight to another carrier.
Excessive Trash & Booth Abandonment
- Any excessive trash consisting of display materials, carpet, padding, crates, and/or pallets will be disposed of and charged both a handling fee and a disposal fee during exhibitor move-out.
- Exhibitors must clear out their booth. Any excessive materials left in the booth at the end of the event will be considered trash.