American Exposition Services Inc.

What's Included In Your Booth

Back Drape Color: Black

Side Drape Color: Black

Aisle Carpet Color: Pepper

Exhibit Hall Carpet:
All REC booths (excluding island booths) will be carpeted in Grey, and aisles will be carpeted in Pepper. If you wish to order carpet padding and/or different flooring for your booth, please visit our Flooring department to place an order.

All Ballroom booths will be carpeted with venue carpet. If you wish to order different flooring for your booth, please visit our Flooring department to place an order.

⭐️ Save 15% by bundling with the Clean & Comfort flooring package.

Booth Furnishings:
Inline and Peninsula booths will be set using 8' high back drape and 3' high side drape and furnished with grey carpet, and an identification sign.

Electrical:
One (1) power connection will be provided for your order entry system. If you need power for any other devices, lighting, or display, please order additional power in our Utilities & Electrical department.

Helpful Hints: Click here for Marketplace West FAQs.

Show Dates and Deadlines

Advance Freight Receiving Begins:: Monday, August 25, 2025; 8:00am - 4:00pm, M - F
Exhibitor Discount Outreach- Email Blast:: Monday, September 8, 2025
Exhibitor Discount Outreach- Phone Call:: Monday, September 15, 2025
Discount Pricing Deadline:: Friday, September 19, 2025
Advance Freight Deadline:: Friday, September 19, 2025; 4:00pm
Show Site Freight Receiving:: Monday, October 6, 2025; 8:00am - 4:30pm
Show Site Freight Receiving:: Tuesday, October 7, 2025; 8:00am - 12:00pm
Exhibitor Move-In:: Monday, October 6, 2025; 8:00am - 6:00pm
Exhibitor Move-In:: Tuesday, October 7, 2025; 8:00am - 2:00pm
Show Hours (Reception):: Tuesday, October 7, 2025; 5:00pm - 8:00pm
Show Hours:: Wednesday, October 8, 2025; 8:00am - 5:00pm
Show Hours:: Thursday, October 9, 2025; 8:00am - 3:00pm
Exhibitor Move-Out:: Thursday, October 9, 2025; 3:00pm - 10:00pm
Carrier Check-In Deadline:: Thursday, October 9, 2025; 7:00pm

AES will begin returning empty containers after the aisle carpet has been removed or floor protection is laid in the exhibit hall.

Getting Materials to Your Booth

Whether this is your first exhibit experience or you're in the tradeshow hall of fame, AES is here to help with all your shipping and material handling needs. Click here for full Shipping & Material Handling instructions including addresses and shipping labels.

AES will receive and deliver materials to your booth shipped to the following locations:

Advance Shipment to Warehouse

C/O American Exposition Services
Old Dominion Freight Line
200 Independence Way
Lockwood, NV 89434

Properly label and send Advance shipments to arrive between Monday, August 25, 2025 and Friday, September 19, 2025.
PLEASE don't forget to choose the destination of your booth on the shipping labels between Reno Events Center and Reno Ballroom.
Pallet Alley labels are separate from booth labels.
Warehouse receiving hours are Mon-Fri, 8:00am - 4:00pm, Closed Holidays.
Shipments received before or after the advance shipment window will receive a 30% surcharge.
Certified weight tickets must accompany all shipments.
Ship early to avoid delays and save money.
Please note that AES Warehouse will not accept uncrated freight (loose, unskidded machinery and/or pad-wrapped materials), COD shipments, cold storage freight, hazardous materials, or single pieces of freight weighing more than 5,000 lbs. and/or dims larger than 108"H x 93"W.

Direct Shipping to Reno Events Center

C/O American Exposition Services
Reno Events Center
400 University Way
Reno, NV 89501

Properly label and send Direct shipments to arrive on Monday, October 6, 2025 between the hours of 8:00am - 4:30pm and on Tuesday, October 7, 2025 between the hours of 8:00am - 12:00pm.
PLEASE don't forget to choose the destination of your booth on the shipping labels between Reno Events Center and Reno Ballroom.
Pallet Alley labels are separate from booth labels.
Shipments arriving outside these days/times may be refused by the facility and/or subject to off-target fees.
Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.
Certified weight tickets must accompany all shipments.
Ensure your driver has the following information to help expedite unloading and delivery to your booth: Show Name, Exhibiting Company, Booth #.

Labor Information

To assist you in planning for your event, we are positive you will appreciate knowing in advance that union labor may be required for certain aspects of your exhibit. Please carefully review the Labor Jurisdictions to determine your labor needs.

Exhibitor Support / FAQs

Please visit FAQs on the main menu for additional information and pro tips about ordering, products and services, shipping and material handling, electrical, and other important topics.

Our goal is to make your exhibitor experience as pain-free as possible. If you have any questions or need special assistance regarding the information provided or the ordering process, please contact Exhibitor Services.

For questions or concerns regarding products and services ordered and/or delivered to your booth, please visit the AES Service Desk at the event or by contacting Exhibitor Support prior to show opening. Your account will be adjusted or the issue resolved at that time. Credits will not be issued after close of show.

Contact Exhibitor Services

916-925-3976
Email Support

BFG Marketplace Expo West 2025

Venue: Reno Events Center

October 7 - 9, 2025