Show Dates and Deadlines

Advance Freight Receiving:
Monday, May 5, 2025
9:00am
Exhibitor Discount Outreach- Email Blast:
Monday, May 19, 2025
Exhibitor Discount Outreach- Phone Call:
Tuesday, May 27, 2025
Discount Pricing Deadline:
Friday, May 30, 2025
5:00pm
Advance Freight Deadline:
Friday, May 30, 2025
4:00pm
Exhibitor Move-In:
Monday, June 9, 2025
9:00am - 11:00am
Exhibitor Move-Out:
Wednesday, June 11, 2025
1:00pm - 3:00pm
Carrier Check-In Deadline:
Wednesday, June 11, 2025
2:00pm

AES will begin returning empty containers after the aisle carpet has been removed or floor protection is laid in the exhibit hall.

  Getting Materials to Your Booth
AES Shipping Banner

Whether this is your first exhibit experience or you're in the tradeshow hall of fame, AES is here to help with all your shipping and material handling needs. Click here for full Shipping & Material Handling instructions including addresses and shipping labels.

AES will receive and deliver materials to your booth shipped to the following locations:
Advance Shipment to Warehouse
C/O American Exposition Services
Joint Annual Meeting 2025
1341 North Market Blvd, Suite #300
Sacramento, CA. 95834
  • Properly label and send Advance shipments to arrive between Monday, May 5, 2025 and Friday, May 30, 2025. 
  • Warehouse receiving hours are Mon-Fri, 9:00am - 4:00pm, Closed Holidays
  • Shipments received before or after the advance shipment window will receive a 30% surcharge.
  • Certified weight tickets must accompany all shipments.
  • Ship early to avoid delays and save money.
  • Please note that AES Warehouse will not accept uncrated freight (loose, unskidded machinery and/or pad-wrapped materials), COD shipments, cold storage freight, hazardous materials, or single pieces of freight weighing more than 5,000 lbs. and/or dims larger than 108"H x 93"W.

      Labor Information

    To assist you in planning for your event, we are positive you will appreciate knowing in advance that union labor may be required for certain aspects of your exhibit. Please carefully review the Labor Jurisdictions to determine your labor needs.

      Exhibitor Support / FAQs

    Please visit FAQs on the main menu for additional information and pro tips about ordering, products and services, shipping and material handling, electrical, and other important topics.

    Our goal is to make your exhibitor experience as pain-free as possible. If you have any questions or need special assistance regarding the information provided or the ordering process, please contact Exhibitor Services. 

    For questions or concerns regarding products and services ordered and/or delivered to your booth, please visit the AES Service Desk at the event or by contacting Exhibitor Support prior to show opening. Your account will be adjusted or the issue resolved at that time. Credits will not be issued after close of show.

    Contact Exhibitor Services

      916-925-3976 
      Email Support

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