OTAC 2026

Important event information, deadlines, shipping guidance, and exhibitor support from American Exposition Services.

Contact

American Exposition Services

916-925-3976

American Exposition Services

For order questions, show services, shipping, and exhibitor assistance, contact AES Exhibitor Services before show opening.

Important Dates

Priority Deadlines
Discount pricing deadline, advance freight deadline, and carrier check-in deadlines should be reviewed carefully before placing orders or shipping freight.

Advance Freight Receiving	Monday, September 21, 2026
Exhibitor Discount Deadline	Friday, October 16, 2026
Advance Freight Deadline	Friday, October 16, 2026
Show Site Freight Receiving	Thursday, November 5, 2026 8:00am - 4:00pm Friday, November 6, 2026 8:00am - 4:00pm
Carrier Check-In Deadline	Saturday, November 7, 2026 3:30pm

Event Information

Back Drape Color: Black

Side Drape Color: Black

Exhibit Hall Carpet: The exhibit hall is carpeted.

Booth Information

Each 8'x10' booth will be provided with:

8' high back drape
3' high side drape
One identification sign

Bulk space booths 400 SF and larger receive one furnishing package with the purchase of their space.

Show Schedule

Exhibitor Move-In

Date	Time
Friday, November 6, 2026	12:00pm - 4:00pm

Show Hours

Date	Time
Friday, November 6, 2026	5:15pm - 7:15pm
Saturday, November 7, 2026	11:30am - 2:15pm

Exhibitor Move-Out

Date	Time
Saturday, November 7, 2026	2:30pm - 4:30pm

Move-Out Note: AES will begin returning empty containers after the aisle carpet has been removed or floor protection is laid in the exhibit hall.

Getting Materials to Your Booth

Whether this is your first exhibit experience or you're in the tradeshow hall of fame, AES is here to help with all your shipping and material handling needs. Click here for full Shipping & Material Handling instructions including addresses and shipping labels.

AES will receive and deliver materials to your booth shipped to the following locations:

Shipping Information

Advance Shipments

American Exposition Services
OTAC 2026
1341 N. Market Blvd Suite 300
Sacramento, CA. 95834

Properly label and send advance shipments to arrive between Monday, September 21, 2026 and Friday, October 16, 2026.

Warehouse receiving hours are Mon-Fri, 9:00am - 4:00pm, Closed Holidays.

Shipments received before or after the advance shipment window will receive a 30% surcharge.

Certified weight tickets must accompany all shipments.

Please review full shipping and material handling instructions here.

Direct Shipments

C/O American Exposition Services
OTAC 2026
Hilton Pasadena
168 S. Robles Ave.
Pasadena, CA. 91101

Direct shipments should arrive on Thursday, November 5, 2026.

Receiving is during approved move-in / receiving hours only.

Shipments arriving outside these times may be refused by the facility and/or subject to off-target fees.

Ensure your driver has the following information: Show Name, Exhibiting Company, Booth #.

Please review full shipping and material handling instructions here.