GovAI Coalition Summit 2026

Important event information, deadlines, shipping guidance, and exhibitor support from American Exposition Services.

Contact

American Exposition Services

916-925-3976

American Exposition Services

For order questions, show services, shipping, and exhibitor assistance, contact AES Exhibitor Services before show opening.

Important Dates

Priority Deadlines
Discount pricing deadline, advance freight deadline, and carrier check-in deadlines should be reviewed carefully before placing orders or shipping freight.

Advance Freight Receiving	Monday, October 26, 2026	M-F 9:00am-4:00pm
Advance Freight Deadline	Friday, November 20, 2026
Exhibitor Discount Deadline	Friday, November 20, 2026
Direct Shipment Receiving	Tuesday, December 8, 2026	9:00am 4:30pm
Carrier Check-In Deadline	Thursday, December 10, 2026	6:00pm

Event Information

Back Drape Color: Black

Exhibit Hall Carpet: The exhibit hall is carpeted.

Booth Package: Each 8'x8' booth will be include:

8' high back drape
One 6'L x 30"H Black draped table
Two side chairs and one waste basket
One identification sign

Additional furnishing requests will replace standard package furnishings and require show management approval prior to final additions.

Show Schedule

Exhibitor Move-In

Date	Time
Wednesday, December 9, 2026	6:00am - 8:00am

Show Hours


Wednesday, December 9, 2026	8:00am - 5:45pm
Thursday, December 10, 2026	8:00am - 5:15pm

Exhibitor Move-Out


Thursday, December 10, 2026	5:15pm - 6:15pm

Move-Out Note: AES will begin returning empty containers after the aisle carpet has been removed or floor protection is laid in the exhibit hall.

Getting Materials to Your Booth

Whether this is your first exhibit experience or you're in the tradeshow hall of fame, AES is here to help with all your shipping and material handling needs. Click here for full Shipping & Material Handling instructions including addresses and shipping labels.

AES will receive and deliver materials to your booth shipped to the following locations:

Shipping Information

Advance Shipments

American Expo Services
GOVAI
1341 N Market Blvd. Suite 300
Sacramento, CA 95834

Properly label and send advance shipments to arrive between Monday, October 26, 2026 and Friday, November 20, 2026.

Warehouse receiving hours are Mon-Fri, 9:00am - 4:00pm, Closed Holidays.

Shipments received before or after the advance shipment window will receive a 30% surcharge.

Certified weight tickets must accompany all shipments.

Please review full shipping and material handling instructions here.

Direct Shipments

C/O American Expo Services
GOVAI
San Jose McEnery Convention Center
150 W. San Carlos Street
San Jose, CA 95113

Direct shipments should arrive on Tuesday, December 8, 2026.

Receiving is during approved move-in / receiving hours only.

Shipments arriving outside these times may be refused by the facility and/or subject to off-target fees.

Ensure your driver has the following information: Show Name, Exhibiting Company, Booth #.

Please review full shipping and material handling instructions here.