American Exposition Services Inc.

What's Included In Your Booth

Back Drape Color: Black

Side Drape Color: Black

Exhibit Hall Carpet:
The venue is carpeted, To customize your booth, please visit our Flooring department.

Booth Furnishings:
Each 10'x10' booth will be set using 8' high back drape and 3' high side drape. One identification sign is included.

Show Dates and Deadlines

Advance Freight Receiving:: Monday, December 9, 2024; 9:00am - 4:00pm
Exhibitor Discount Outreach- Email Blast:: Monday, December 30, 2024
Exhibitor Discount Outreach- Phone Calls:: Monday, January 6, 2025
Discount Pricing Deadline:: Friday, January 10, 2025; 5:00pm
Advance Freight Deadline:: Friday, January 10, 2025; 4:00pm
Show Site Freight Receiving:: Sunday, January 19, 2025; 8:00am - 5:00pm
Show Site Freight Receiving:: Monday, January 20, 2025; 8:00am - 11:30am
Exhibitor Move-In:: Sunday, January 19, 2025; 12:00pm - 5:00pm
Exhibitor Move-In:: Monday, January 20, 2025; 8:00am - 11:30am
Show Hours:: Monday, January 20, 2025; 12:00pm - 3:30pm
Show Hours:: Monday, January 20, 2025; 6:30pm - 11:00pm
Show Hours:: Tuesday, January 21, 2025; 12:00pm - 3:30pm
Exhibitor Move-Out:: Tuesday, January 21, 2025; 3:30pm - 7:00pm
Carrier Check-In Deadline:: Tuesday, January 21, 2025; 8:00pm

AES will begin returning empty containers after the aisle carpet has been removed or floor protection is laid in the exhibit hall.

Getting Materials to Your Booth

Whether this is your first exhibit experience or you're in the tradeshow hall of fame, AES is here to help with all your shipping and material handling needs. Click here for full Shipping & Material Handling instructions including addresses and shipping labels.

AES will receive and deliver materials to your booth shipped to the following locations:

Advance Shipment to Warehouse

C/O American Exposition Services
WFA Convention & Tradeshow
1341 North Market Blvd, Suite #300
Sacramento, CA. 95834

Properly label and send Advance shipments to arrive between Monday, December 9, 2024 and Friday, January 10, 2025.
Warehouse receiving hours are Mon-Fri, 9:00am - 4:00pm, Closed Holidays
Shipments received before or after the advance shipment window will receive a 30% surcharge.
Certified weight tickets must accompany all shipments.
Ship early to avoid delays and save money.
Please note that AES Warehouse will not accept uncrated freight (loose, unskidded machinery and/or pad-wrapped materials), COD shipments, cold storage freight, hazardous materials, or single pieces of freight weighing more than 5,000 lbs. and/or dims larger than 108"H x 93"W.

Direct Shipping to Grand Sierra Resort

C/O American Exposition Services
WFA Convention & Tradeshow
Grand Sierra Resort, Summit Pavilion
2500 East 2nd Street
Reno, NV 89595

Properly label and send Direct shipments to arrive on Sunday, January 19, 2025 between the hours of 12:00pm - 4:30pm or Monday, January 20, 2025 betweeen the hours of 8:00am - 11:30am.
Shipments arriving outside these days/times may be refused by the facility and/or subject to off-target fees.
Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.
Certified weight tickets must accompany all shipments.
Ensure your driver has the following information to help expedite unloading and delivery to your booth: Show Name, Exhibiting Company, Booth #.

Labor Information

To assist you in planning for your event, we are positive you will appreciate knowing in advance that union labor may be required for certain aspects of your exhibit. Please carefully review the Labor Jurisdictions to determine your labor needs.

Exhibitor Support / FAQs

Please visit FAQs on the main menu for additional information and pro tips about ordering, products and services, shipping and material handling, electrical, and other important topics.

Our goal is to make your exhibitor experience as pain-free as possible. If you have any questions or need special assistance regarding the information provided or the ordering process, please contact Exhibitor Services.

For questions or concerns regarding products and services ordered and/or delivered to your booth, please visit the AES Service Desk at the event or by contacting Exhibitor Support prior to show opening. Your account will be adjusted or the issue resolved at that time. Credits will not be issued after close of show.

Contact Exhibitor Services

916-925-3976
Email Support

Western Fairs Association

Venue: Grand Sierra Resort

January 19 - 21, 2025