What's Included In Your Booth

Back Drape Color:  Ivory
Side Drape Color:  Ivory
Aisle Carpet Color:  No Aisle Carpet
Exhibit Hall Carpet:  
The ballroom is carpeted. Please visit our Flooring department to customize your booth.
Booth Furnishings:  
Each 8'x8' booth will be set using 8' high back drape and 3' high side drape and furnished with one 6'L x 30"H navy draped table, two side chairs, one waste basket, and an identification sign.  Bulk space booths 400 SF and larger will receive one furnishing package with the purchase of their space.

  Show Dates and Deadlines

Advance Freight Receiving:
Monday, October 6, 2025
9:00am - 4:00pm
Exhibitor Discount Outreach- Email Blast:
Monday, October 20, 2025
8:00am 
Exhibitor Discount Outreach- Phone Call:
Monday, October 27, 2025
8:00am
Discount Pricing Deadline:
Friday, October 31, 2025
Advance Freight Deadline:
Friday, October 31, 2025
4:00pm
Show Site Freight Receiving:
Monday, November 10, 2025
8:00am - 5:00pm
Exhibitor Move-In:
Monday, November 10, 2025
10:00am - 5:00pm
Show Hours:
Tuesday, November 11, 2025
10:15am - 5:00pm
Show Hours:
Wednesday, November 12, 2025
8:00am - 3:15pm
Exhibitor Move-Out:
Wednesday, November 12, 2025
3:15pm - 7:00pm
Carrier Check-In Deadline:
Wednesday, November 12, 2025
5:00pm

AES will begin returning empty containers after the aisle carpet has been removed or floor protection is laid in the exhibit hall.

  Getting Materials to Your Booth

AES Shipping Banner

Whether this is your first exhibit experience or you're in the tradeshow hall of fame, AES is here to help with all your shipping and material handling needs. Click here for full Shipping & Material Handling instructions including addresses and shipping labels.

AES will receive and deliver materials to your booth shipped to the following locations:
Advance Shipment to Warehouse
American Expo Services
1341 N Market Blvd, Suite 300
Sacramento, CA 95834
  • Properly label and send Advance shipments to arrive between Monday, October 6, 2025 and Friday, October 31, 2025. 
  • Warehouse receiving hours are Mon-Fri, 9:00am - 4:00pm, Closed Holidays
  • Shipments received before or after the advance shipment window will receive a 30% surcharge.
  • Certified weight tickets must accompany all shipments.
  • Ship early to avoid delays and save money.
  • Please note that AES Warehouse will not accept uncrated freight (loose, unskidded machinery and/or pad-wrapped materials), COD shipments, cold storage freight, hazardous materials, or single pieces of freight weighing more than 5,000 lbs. and/or dims larger than 108"H x 93"W.
Direct Shipping to Hyatt Regency Irvine
C/O American Expo Services
Hyatt Regency Irvine
17900 Jamboree Rd
Irvine, CA 92614
  • Properly label and send Direct shipments to arrive on Monday, November 10, 2025 between the hours of 8:00am - 5:00pm
  • Shipments arriving outside these days/times may be refused by the facility and/or subject to off-target fees.
  • Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.
  • Certified weight tickets must accompany all shipments.
  • Ensure your driver has the following information to help expedite unloading and delivery to your booth: Show Name, Exhibiting Company, Booth #.

  Labor Information

To assist you in planning for your event, we are positive you will appreciate knowing in advance that union labor may be required for certain aspects of your exhibit. Please carefully review the Labor Jurisdictions to determine your labor needs.

  Exhibitor Support / FAQs

Please visit FAQs on the main menu for additional information and pro tips about ordering, products and services, shipping and material handling, electrical, and other important topics.

Our goal is to make your exhibitor experience as pain-free as possible. If you have any questions or need special assistance regarding the information provided or the ordering process, please contact Exhibitor Services. 

For questions or concerns regarding products and services ordered and/or delivered to your booth, please visit the AES Service Desk at the event or by contacting Exhibitor Support prior to show opening. Your account will be adjusted or the issue resolved at that time. Credits will not be issued after close of show.

Contact Exhibitor Services

  916-925-3976 
  Email Support

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