What's Included In Your Booth

Back Drape Color:  Black
Side Drape Color:  Black
Aisle Carpet Color:  No Aisle Carpet
Exhibit Hall Carpet:  
The ballroom is carpeted. To customize your booth please visit our Flooring department 
Booth Furnishings:  
Each 8'x10' booth will be set using 8' high back drape and 3' high side drape and an identification sign.  Bulk space booths 400 SF and larger will receive one furnishing package with the purchase of their space.

  Show Dates and Deadlines

Advance Freight Receiving:
Monday, September 22, 2025
9:00am - 4:00pm
Exhibitor Discount Outreach- Email Blast:
Monday, October 20, 2025
Exhibitor Discount Outreach- Phone Call:
Monday, October 27, 2025
Discount Pricing Deadline:
Friday, October 24, 2025
Advance Freight Deadline:
Friday, October 24, 2025
4:00pm
Exhibitor Move-In:
Friday, November 7, 2025
12:00pm - 4:00pm
Show Hours:
Friday, November 7, 2025
5:15pm - 7:15pm
Show Hours:
Saturday, November 8, 2025
11:30am - 2:00pm
Exhibitor Move-Out:
Saturday, November 8, 2025
2:30pm - 4:30pm

AES will begin returning empty containers after the aisle carpet has been removed or floor protection is laid in the exhibit hall.

  Getting Materials to Your Booth

AES Shipping Banner

Whether this is your first exhibit experience or you're in the tradeshow hall of fame, AES is here to help with all your shipping and material handling needs. Click here for full Shipping & Material Handling instructions, including addresses and shipping labels.

AES will receive and deliver materials to your booth shipped to the following locations:
Advance Shipment to Warehouse
American Exposition Services
OTAC 2024
1341 N Market Blvd, Suite 300,
Sacramento CA, 95834
  • Properly label and send Advance shipments to arrive between Monday, September 22, 2025 and Friday, October 24, 2025. 
  • Warehouse receiving hours are Mon-Fri, 9:00am - 4:00pm, Closed Holidays
  • Shipments received before or after the advance shipment window will receive a 30% surcharge.
  • Certified weight tickets must accompany all shipments.
  • Ship early to avoid delays and save money.
  • Please note that AES Warehouse will not accept uncrated freight (loose, unskidded machinery and/or pad-wrapped materials), COD shipments, cold storage freight, hazardous materials, or single pieces of freight weighing more than 5,000 lbs. and/or dims larger than 108"H x 93"W.
Direct Shipping to Hilton Pasadena
Based on the show schedule and facility limitations, Show Site receiving is not available for this event. Please send all shipments to the Advance Warehouse location. 

      Labor Information

    To assist you in planning for your event, we are positive you will appreciate knowing in advance that union labor may be required for certain aspects of your exhibit. Please carefully review the Labor Jurisdictions to determine your labor needs.

      Exhibitor Support / FAQs

    Please visit FAQs on the main menu for additional information and pro tips about ordering, products and services, shipping and material handling, electrical, and other important topics.

    Our goal is to make your exhibitor experience as pain-free as possible. If you have any questions or need special assistance regarding the information provided or the ordering process, please contact Exhibitor Services. 

    For questions or concerns regarding products and services ordered and/or delivered to your booth, please visit the AES Service Desk at the event or by contacting Exhibitor Support prior to show opening. Your account will be adjusted or the issue resolved at that time. Credits will not be issued after close of show.

    Contact Exhibitor Services

      916-925-3976 
      Email Support

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